ABOUT THIS ROLE

We are seeking a detail-oriented and experienced Temporary Accounts Receivable (AR) Clerk to join our finance team for a 3-month assignment, with the possibility of extension based on business needs and performance.

This is a critical, hands-on role responsible for the day-to-day management of our accounts receivable process, with a strong emphasis on collections and past-due balances. You will handle invoicing, payment processing, and customer account reconciliation, with a focus on ensuring accurate and timely recording of financial transactions. A key part of this role involves resolving billing discrepancies and maintaining clear, professional communication with customers, particularly our big-box retailers, often through their dedicated portals.

The ideal candidate will hit the ground running, bringing a strong understanding of accounting principles, proficiency in ERP systems (such as JDE), and excellent customer service and negotiation skills.

RESPONSIBILITES

• Process accounts and incoming payments in compliance with internal financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data.
• Prepare and issue customer bills and credit memos accurately and promptly.
• Manage and process various payment receipts, including checks, credit card, and electronic fund transfers (EFTs).
• Proactively contact customers (via phone, email, and customer portals) regarding past-due balances and facilitate timely payment.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Verify and resolve client billing discrepancies and issues in a timely manner.
• Maintain professional communication with customers, including managing accounts for big-box retailers across their multiple portals.
• Generate financial statements and reports detailing accounts receivable status as needed by management.

QUALIFICATIONS

• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proven ability to accurately calculate, post, and manage accounting figures and financial records.
• Strong data entry skills along with a high level of comfort working with numbers.
• Hands-on experience in operating spreadsheets (advanced Excel preferred) and full-scale accounting or ERP software (e.g., JDE).
• Proficiency in English and MS Office Suite.
• Excellent customer service orientation and negotiation skills for effective collections.
• Exceptional attention to detail and a high degree of accuracy.
• Ability to commit to the initial 3-month assignment timeline.